Built for whisky distilleries
Every litre accounted for, from mash tun to HMRC return.
Provenate is the production, stock and duty system built for Scotch whisky distilleries and bottlers. Your operators record it once on the floor. Managers see the whole site live, and finance gets numbers it can trust.
From grain to bottle
Trace every litre, through every stage.
Scroll through the life of a spirit. At each stage, see the exact screen your team uses to record it.
01 / 08Mashing
It starts with grain.
Operators log grist, water charges, temperatures and yeast pitch as they happen. No clipboard to type up at the end of the shift.
- Grist & milling analysis
- Water charges & temperatures
- Yeast pitch
Production · Mash records
02 / 08Fermentation
Sugar becomes wash.
Fill, gravity and fermentation time for every washback on one screen, so you know which wash is ready for the still.
- Washback setup
- Fermentation time
- Gravity readings
Production · Wash
03 / 08Distillation
The heart of the run.
Record charges, cuts and receiver dips for wash and spirit stills. Strength and LPA calculate themselves, so your yields are right first time.
- Foreshots, heart & feints
- Still-run grid & dips
- Automatic LPA
Production · Spirit runs
04 / 08Cask Filling
Spirit meets oak.
Every fill logs cask type, fill strength, OLA, RLA and warehouse position. Each cask carries its full history from day one.
- Cask type & fill strength
- OLA / RLA
- Warehouse location
Casks · Fillings
05 / 08Maturation
Years in the warehouse.
Record regauges and samples and see the angel's share cask by cask. Know what's in every cask, and where it sleeps.
- Regauges & sampling
- Angel's share
- Every cask, located
Warehouses · Sampling
06 / 08Vatting
Casks come together.
The Vatting Run Wizard walks you through casks in, measurements and reduction. Bulk and LPA losses are calculated for you, not reconstructed later.
- Casks & IBCs in
- Measurements & reduction
- Bulk / LPA loss
Vatting Run Wizard
07 / 08Bottling
Ready for the world.
Bottling runs draw down bulk spirit and dry stock together, so labels, closures and cartons reconcile with every bottle filled.
- Bills of materials
- Dry stock reconciled
- Finished goods
Products · Dry stock
08 / 08Orders & Compliance
Sold, shipped, reported.
Orders draw from real stock and calculate duty as they ship. W1, W5 and W8 build from the same records, ready for HMRC.
- Orders linked to stock
- Duty calculated
- W1 · W5 · W8
Orders · HMRC returns
Trusted by distilleries all over Scotland
- Litres of alcohol stored
- 5M+
- Casks tracked
- 30k+
Testimonials
Trusted by the people who make the whisky
“Since introducing the Provenate production tool into our daily routine, we've cut reporting time by hours. What once took me half a day is now done with the click of a button. Our Standard Operating Procedures are much clearer and we can analyse our data within minutes whenever needed. Lately, the speed of which our query's are answered has improved even more!”
“The Provenate platform has transformed how we connect with our consumers. It allows us to share the full journey of our whisky in multiple languages. It's become our secret weapon.”
Finance & Duty
Close the month without chasing production for numbers
Duty, costs and stock value come straight from production records. Finance stops rebuilding spreadsheets, and your HMRC returns match what actually happened on site.
W1, W5 and W8 returns, built for you
Returns are compiled from the movements already in the system. Check them, submit them, and keep a full audit trail.
Cost per cask and per batch
See duty due, cost of goods and stock valuation for every cask or batch, updated as production moves.
Know what your stock is worth
Book and market value of your maturing stock by age, warehouse and cask type. Ready for the board, the bank or an investor.
More features
Everything else the business runs on
The warehouse, the bottling hall, sales and finance, all working from the same records.
Warehouses
Bonded and non-bonded sites, capacity and every cask movement, recorded with the detail HMRC expects.
AI Assistant
Ask "how many litres of 2019 bourbon casks are in Warehouse 3?" and get the answer in seconds, without building a report.
Orders Management
Every order links to its batch, its stock and its duty record. Bottling, dispatch and sales work from the same numbers.
Products
Set up each bottle, blend or single cask once, with its duty class, packaging and cost, and reuse it on every run.
Marketing & Insights
See what sells, where, and at what margin, using the production data your team already records.
Whisky Valuation
Book and market value of your whisky by cask type, age and warehouse, always current. No more year-end scramble to value stock.
FAQ
Questions distilleries ask us
Who is Provenate for?
Scotch whisky distilleries, independent bottlers and bonded warehouses. Operators use it to record production, managers use it to see the whole site, and finance uses it for duty, costs and stock value.
What is Provenate?
One system for whisky production, stock, finance and compliance. It replaces the spreadsheets, paper run sheets and manual duty returns most sites still rely on.
What makes Provenate different?
Generic ERPs don't know what a spirit receiver, an OLA or a W5 is. Provenate was built with distilleries, for whisky production, duty and traceability, so it works the way your site already does.
How long does it take to get started?
Most distilleries are live within 2–4 weeks. We handle setup, data migration from your current spreadsheets or system, and training for your team.
Does Provenate handle HMRC spirits duty reporting for UK distilleries?
Yes. Provenate builds your HMRC spirits duty returns (W1, W5 and W8) from recorded movements and keeps a complete audit trail, so you can show HMRC exactly where every litre went.
What's the pricing model?
Pricing depends on the size of your operation, from a single-site distillery to multi-site groups. Book a demo and we'll quote based on your setup.
How secure is my data?
Your data is encrypted and stored in its own isolated database on MongoDB Atlas, separate from every other customer. We follow enterprise-grade security practices and GDPR.
Can Provenate integrate with other tools?
Yes. Native connectors for SAP, Salesforce, Xero and QuickBooks, plus a REST API, webhooks and exports for everything else.
Integrations
Connects to the systems your finance team already uses
Native connectors for SAP, Salesforce, Xero and QuickBooks keep production and accounts in sync. For everything else, use our REST API and webhooks.
Ask about your setup- SAP
- Salesforce
- Xero
- QuickBooks
- REST API
- Webhooks
Stop reconciling spreadsheets. Start trusting your numbers.
Distilleries like Ardnamurchan and Isle of Harris run production, stock and duty on Provenate. See how it would work on your site.
Book a demo