For bonded warehouses
Every cask movement recorded with the detail HMRC expects
Provenate records fills, transfers, regauges and removals for every cask in bond, by owner and by location. Your W1 builds from those movements, with an audit trail that shows HMRC where every litre went.
Sound familiar?
Third-party stock tracked owner by owner in separate spreadsheets.
Finding a cask means walking the racks.
The W1 rebuilt by hand from a month of movements.
How Provenate works for bonded warehouses
Warehouses · Movements
Excise warehouse software for every cask movement
- Bonded and non-bonded sites, capacity and every cask movement
- Move or update hundreds of casks in one action
- Records update for every cask automatically
Casks · Ownership
How do we track stock held for different owners?
- Every cask carries its current owner, account and ownership history
- Custody and title never get conflated
- Litres and LPA across every warehouse, by cask type and age
Warehouses · Sampling
Regauges, samples and the location of every cask
- Every fill logs the cask's warehouse position
- Regauges and samples recorded, with the angel's share cask by cask
- Book-vs-actual differences posted as a loss in storage, traceable to the cask
Orders · HMRC returns
W1 return software that builds from your movements
- Opening stock, transfers, fills, removals and losses filled in for the period
- Split into whisky and other spirits, with closing stock calculated for you
- A complete audit trail behind every figure
Trusted by distilleries all over Scotland
- Litres of alcohol stored
- 5M+
- Casks tracked
- 30k+
Integrations
Works with your other systems
The finance, ERP and CRM systems Provenate connects to.
From the blog
Guides for bonded warehouses
- Regauging casks: when to do it, how it works, and what the book-vs-actual gap meansWhat a cask regauge is, when UK distilleries should regauge, how OLA and RLA are calculated, and what to do with the difference between book stock and measured stock.8 min read
- Selling casks to brokers and investors: the records that keep everyone honestWhat to record when whisky casks are sold in bond — regauges, delivery orders, ownership vs custody, storage terms — and how distilleries avoid disputes with brokers and private buyers.8 min read
FAQ
Questions from bonded warehouses
Does Provenate build the W1 for an excise warehouse?
Yes. Opening stock, transfers, new fills, vatting and bottling outputs, removals and losses are filled in from your recorded movements, and the closing stock is calculated for you.
Can we hold stock for several owners?
Yes. Ownership lives on the cask record, separate from its warehouse location, with the full ownership history kept.
Can we move many casks at once?
Yes. Bulk cask movements move or update hundreds of casks in one action, and the record for every cask updates automatically.
How are regauge differences handled?
The book-vs-actual difference flows to the correct W1 period as a loss in storage, traceable back to the individual cask.
Show HMRC where every litre went
See your movements, owners and W1 built from one record, set up for your warehouses.
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