For finance teams
Close the month without chasing production for numbers
Duty, costs and stock value come straight from production records. Finance stops rebuilding spreadsheets, and your HMRC returns match what actually happened on site.
Sound familiar?
Duty figures rebuilt from production spreadsheets every month.
Stock value only as current as the last count.
Month-end waiting on someone in production to send a file.
How Provenate works for finance teams
Orders · HMRC returns
HMRC W1, W5 and Alcohol Duty figures, built for you
- W1 and W5 for your excise warehouse, compiled from movements already in the system
- The figures for your monthly Alcohol Duty return, with a full audit trail
- Losses split into storage and operation, the way HMRC asks
Reports & Analytics
What does a litre of pure alcohol cost us?
- Cost per litre of pure alcohol for every cask or batch
- Duty due and stock value, updated as production moves
- Each product set up once with its duty class, packaging and cost
Stock Insights
Cask stock valuation by age, warehouse and cask type
- Book and market value of your maturing stock
- Ready for the board, the bank or an investor
- Secure dashboards to share with investors or your bank
Orders · A&P
A&P accruals tracked against real shipments
- Per-case or percentage funding terms set per distributor
- Every order accrues the right amount in the right market
- Claims and deductions matched against the agreement and the available balance
Trusted by distilleries all over Scotland
- Litres of alcohol stored
- 5M+
- Casks tracked
- 30k+
Testimonials
In their words
“Since introducing the Provenate production tool into our daily routine, we've cut reporting time by hours. What once took me half a day is now done with the click of a button. Our Standard Operating Procedures are much clearer and we can analyse our data within minutes whenever needed. Lately, the speed of which our query's are answered has improved even more!”
Integrations
Works with your other systems
The finance, ERP and CRM systems Provenate connects to.
- Provenate + XeroLiveOrders in Provenate become invoices in Xero, so finance stops re-keying sales.What syncs
- Provenate + QuickBooksLiveOrders in Provenate become invoices in QuickBooks, so finance stops re-keying sales.What syncs
- Provenate + SAPLiveFor larger and multi-site producers on SAP, production records, stock and orders flow from Provenate into SAP.What syncs
From the blog
Guides for finance teams
- UK spirits duty in 2026: the rate, the maths, and what a bottle of whisky really carriesThe UK alcohol duty rate for spirits from 1 February 2026 (£33.99 per litre of pure alcohol), how to calculate duty per bottle, and worked examples for common bottle sizes and strengths.6 min read
- HMRC W1 and W5 returns: a plain-English guide for UK distilleriesWhat HMRC's W1 excise warehouse return and W5 duty warrant are, what goes on each line, how spirits duty is calculated, and the mistakes that stop your stock balancing.9 min read
FAQ
Questions from finance teams
Does Provenate prepare our W1 and W5 returns?
Provenate builds your excise warehouse W1 and W5 and the figures for your monthly Alcohol Duty return from recorded movements, with a complete audit trail. You check them and submit them through HMRC's online services.
Does it connect to our accounting software?
Yes. Native connectors for Xero, QuickBooks and SAP post invoices and stock into your accounts, and a REST API, webhooks and exports cover other systems.
How is maturing stock valued?
Provenate shows book and market value of your maturing stock by age, warehouse and cask type, updated as production moves, ready for the board, the bank or an investor.
Which duty rate does Provenate apply?
Provenate applies the current spirits duty rate to every release. Orders draw from real stock and calculate duty as they ship.
Numbers finance can trust, straight from the still house
See how duty, cost per LPA and stock value come out of your own production records, and which spreadsheets go away.
Book a demo